Sigma Lambda Gamma Announces Full-Time Assistant Executive Director Position

July 2nd, 2009 by James Paponetti [Comments]

Sigma Lambda Gamma National Sorority, Inc. has announced an opening for an Assistant Executive Director to serve on the Headquarters Staff. We are seeking an energetic, self-motivated individual to serve in this full-time position. The Headquarters Office is located in North Liberty, IA. Start date is as soon as possible. All information regarding the position may be found in the position announcement, description and application procedures which may be viewed below.

Sigma Lambda Gamma National Sorority, Inc.

Position Title: Assistant Executive Director

Location: North Liberty, IA

Sigma Lambda Gamma National Sorority, Inc. is seeking an energetic, self-motivated individual to serve as Assistant Executive Director.

Basic Functions and Responsibilities
Serve as the full-time, day-to-day manager of the organization’s Headquarters Staff; assist the Executive Director in setting and managing priorities derived from strategic plan; administer fiscal activity; work closely with regional volunteers and Board members as assigned; manage organizational policy; and represent organization to outside publics when designated.

Characteristic Duties and Responsibilities

Managing Staff

• Regular staff/one-on-one meetings to discuss priorities and assess needs
• Aid in the development of staff priorities
• Evaluate and improve member services rendered/needed
• Update Executive Director on staff progress and projects bi monthly

Fiscal

• Review statements monthly and send to Executive Director
• Prepare quarterly reports
• Work with accounting firm for all IRS reporting
• Work with Executive Director to prepare budget draft for VP of Finance
• Manage payroll and legal reporting requirements

Technology

• Works with outside entities on technology solutions
• Assess daily technology needs and report to Executive Director

Reporting and Administrative Tasks

• Manage consistent reporting structure to key stakeholders
• Supervise administrative reporting required by other staff members
• Coordinates communication tools with respective staff/volunteers

Regional Directors/ Volunteers

• On-site planning and program development for volunteer training/education
• Facilitate meetings and conference calls when appropriate
• Work directly with VP Collegiate Ops

Board Support

• Respond to requests as submitted
• Attend board meetings
• Ensure meeting minutes are documented and reported out
• Prepare and submit quarterly staff report
• Work on projects as assigned by Executive Director
• Facilitate travel arrangements for volunteers

National Meetings

• Develop curriculum for National retreat
• Responsible for onsite logistics for retreat and convention
• Prepare all necessary documents for national meetings

National Committees

• Work in conjunction with Constitution Committee
• Work on projects with other committees as assigned

University Officials/Outside Publics

• Respond to requests from college campuses
• Work with upper-level officials in disciplinary cases

Policy and Governance

• Assure all policies are up to date and current to all entities
• Document and communicate all policy violations to all appropriate entities

Educational Foundation

• Prepare reports requested
• Attend meetings in absence of Executive Director
• Keep documents on file at HQ
• Pay bills and send checks as requested

Required Qualifications

• Bachelor’s degree from a four-year accredited college or university
• Ability and willingness to follow and enforce organizational policies
• Excellent oral and written communication skills

Preferred Qualifications

• Master’s degree in appropriate academic discipline (e.g. College Student Personnel, Association Management, or related field) or Certified Association Executive or the equivalent combination of education and related experience
• Leadership experience in non-profit or education setting
• Experience in student leadership development and educational programming
• Alumna member in good standing
• Proficient in Microsoft Office and QuickBooks

Supervision Received

Report directly to the Executive Director.

Supervision Exercised

Supervise Directors of Chapter Services and Expansion, Administrative Assistant and other staff as needed.

Compensation Notes

• Salary commensurate with experience
• Health care fully paid
• 3% SIMPLE IRA match available

Anticipated Start Date

July 27, 2009

Application Procedure
Please submit a cover letter, resume, list of three references with contact information and responses to the questions below to AEDSearch@SigmaLambdaGamma.com by July 10, 2009. Direct all inquiries to Mary Peterson, Executive Director, at that address.

Application Questions:

1. Why do you want to work for the Headquarters Staff?
2. Describe the style you use to manage others and how you like to be managed by your supervisor.
3. What is your strongest leadership skill and how will it assist you in this position?
4. Explain a time when you had to enforce a policy you did not agree with.
5. What type of people do you find most difficult to deal with? Why?
6. Describe and include examples of educational programs you have created or managed.

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